How to Add a Purchase order in Rednote Online Invoicing Software :-

1.Select purchase order under sales in left side of the Rednote page.

2.Click New to add a new purchase order in Rednote.

3.Select the vendor  name from the drop down given in the vendor name box (Which is mandatory).

4.Select the date to raise the purchase order to the vendor in the purchase order date (Which is mandatory).

5.You can fill other fields given like Quote No, Quote Date, select currency from given drop down and sender details.

6.Select product from the given drop down box in product, change the quantity if needed and click save. Your purchase order will be saved successfully.

7.Select the purchase order you want to make changes and click Action button, you can delete the purchase order which is selected then you can create similar purchase order then you can export the purchase order in excel file.

8. In crop symbol  in right side of the page you can filter the purchase order by vendor name and click apply.

9.In filter symbol in right side of the page you can filter the purchase order with date range. 

10.Click the setting symbol in right top of the page to change the setting for purchase order.

11.You can add prefix, suffix, invoice header for your purchase order under settings option.

12.You can enable the given option (Yes/No) under settings like signature, remarks, reset number, water mark logo, enable logo, edit PO no, letter head (you can set the margin in the below given box), display GST.

13.You can enter your remarks in the given box to be displayed in the purchase order.

14.You can display your signature in purchase order by uploading it by the given link.

15.You can enter your terms in the given box which will be displayed in your purchase order.

16.You can enter notes in the given box which will be displayed in the purchase order.

17.In the given template you can select any one template according to your wish, the purchase order will be displayed in selected template format.

18.After making your changes in the settings options, click update. Your purchase order will be updated with the changes.

19.Select and open a purchase order and click more option to save the purchase order in pdf format then you can send the purchase order in pdf format then you can generate the purchase order into purchase invoice.

20.Select and open a purchase order and select print option to take a print copy of your purchase order.

Billing software for retail shops

Importance of billing software for retail shops:

Importance of billing software for retail shops

Importance of billing software for retail shops

Retail industry is a huge industry which sells the goods to the end users directly through small shops, supermarkets and malls. This industry has direct contact with end user in order to sale their goods. In other words, retail industry makes transaction between business owner and customer for their daily usage goods. These transactions may be small quantity but client base is huge. Profit of every transaction is also very less compare to whole sale profits. Maximum profit for the transaction is 1 to 3 percent of the MRP.

Thus, tracking of each and every product sale determines the profit or loss of the business. For an example, if we sell a product worth of 100 rupees, business owner will get 1 rupee as profit. But if cashier forget to include an item to make bill, business owner will lose 100 rupees. Hence, tracking each and every transaction is very important in retail industry. In this article we are going to understand about retail industry and importance of billing software for retail shops.

Sales Process

sales software

There are three active players in the market for delivering a product to the end users. These three players fix the price of a product and hold the retail market to grow or crash. Below are these.

  1. Manufacturer
  2. Wholesaler
  3. Retailer

Manufacturer

Manufacturer is the first player who determines the product quality and base price along with their price. In this first step, they will use raw material and manufacture their finished product. According to their raw material, labour cost and operational cost they will finalize a price to next level. Sometimes it will directly to retail shops but most of the times it will goes to wholesaler and then it will go to retailer. In addition, there is an addition cost of the product is Tax. Each and every manufacturer should pay Tax for manufacturing their product. These are the factors to finalise a product price to the wholesalers.

Wholesaler

Wholesaler acts as middleman between manufacturer and retailer. This entity will simply purchase goods from manufacturer and sells directly to retail shops such as supermarkets and malls. While moving goods from manufacturer to retailer they will adjust the price of a product in order to wholesaler to make profit to run the business. In addition, there is sales tax involved in product price. As per government, sale tax will be varied according to the industry.

Now it is called as GST in modern world. Depends upon the business GST percentage will vary. To track the wholesale process, a wholesaler or distributor (called as) can use retail ERP software in their business. Retail software solutions has huge amount of features to track the daily operations of distributors. Wholesaler can get 3 to 5 percent as profit in their sales. These GST details and profits will be tracked by best retail software in India.

Retailer

Retailer is actively interacting with end users and wholesalers or manufacturers. In the supply chain of retail, product can be purchased directly to the manufacturers and wholesalers. This can be defined by capability of product manufacturers. Because, some manufacturers can supply the product directly to the retail outlets. Retailer or retail outlets can sell thousands of products in single outlets. In order to maintain the stocks and cash flow, business owner should have best online retail software. This will take care of inventory, profit and purchase management. Below are the outlets can use pos retail software.

  1. Supermarkets
  2. Retail shops
  3. Footwear shop
  4. Sportswear shop
  5. Stationary shop
  6. Cosmetic Store
  7. Electronics store

How retail sales work?

As we discussed previous paragraphs, retail is process of selling goods to end user for their daily usages. Here we are going to analyze how retail sales is differs for various industry. Sales process is varied for different shops. For an example we can take jeweler retail shops. In jeweler shop user cannot take required jewels directly and make payment. Sales executive should show the jewels as per the customer requirements and sales person will generate invoice through e -commerce retail software and eventually user has to make payment. Unlike jewels shop we cannot purchase from medical store. First we need doctor’s prescription to buy a medicine from a medical store.

Ecommerce Sales

Online sales is also comes under retail industry since it was used by end users. Ecommerce is not only B2C market but also a B2B market. B2C is nothing but Business to Customer in other words retail sales. B2B is called as wholesale market. In terms of ecommerce, user has to search the product online and user has to make payment first and same will be delivered to the user through delivery persons. User can return the product to the seller if it is not satisfied up to the mark. Though it is online sales, seller has to give a bill to the user. Hence, automated retail software management needed for generating bills to the customer. Unlike shop retail software, ecommerce retail software in India has to maintain it online and bill has to be generated once user has purchased a product online.

Pricing Techniques in Retail

Most of the retail shops will use below formula to calculate the profit. Modern retail software solutions India will calculate selling price automatically based on below formula.

Retail Price = Manufacturer Cost + Profit

Using above retail price manipulation, top retail software’s will calculate the final price automatically based on purchase price. If a product entered in purchase bill cashier has to enter batch number of product in order to calculate final price for sales. To accomplish this, business owners should enter profit percentage in product master. Based on batch number of the product, final selling price will be calculated at the time of sales. So, retail shops should contact top retail software vendors to install retail billing software. If the business owner couldn’t find best retail billing software, they can contact retail software consultant to find the top 10 retail Software Company in India.

Conclusion

As the profit in retail industry is very less, each and every sale should be recorded and monitored by management people. But it is always difficult to monitor all sales it happened in a day. In order to monitor the every sale, business people can purchase a retail billing software where every sale will be recorded and same will be monitored later. Now-a-days retail software price is also reduced because of competition in software industry.

Monitor the sales! Monitor the Profit!

Happy Monitoring!

How to Add a Debit note in Rednote Online Invoicing Software :-

1.Select Debit note option under  purchase in Rednote page.

2.Click New to raise a new Debit note.

3.Select the vendor name from the drop down in vendor name box to whom to you want to raise the debit note.

4.Select the invoice number from the drop down in invoice no box to which invoice you want to raise the debit note.

5.Select a reason for raising a debit note from reason box drop down.

6.Select the date for which you want to raise the debit note.

7.Select the product from the dropdown in product box for which you want to raise to debit note, to add next product click add item.

8.Click save, your debit note will be added against the selected vendor and invoice.

9.Select and open the debit note you want, Click More option and select save to save the debit note in pdf format and select send to send the debit note in pdf format.

10.Select and open the debit note you want, Click Print option to take a print copy of your debit note. 

11.Select action option to delete the debit note, create similar of the debit note and export the debit note to excel file.

12.Select the funnel symbol in the right side where you can filter debit note with date range.

13.Click the setting symbol in right top of the page to change the setting for debit note.

14.You can add prefix, suffix, invoice header for your debit note under settings option.

15.You can enable the given option (Yes/No) under settings like signature, remarks, reset debit no, water mark logo, enable logo, edit debit no, letter head (you can set the margin in the below given box for letter head).

16.You can enter your remarks in the given box to be displayed in the debit note.

17.You can display your signature in the debit note by uploading it by the given link.

18.You can enter your notes in the given box which will be displayed in your debit note.

19.After making your changes in the settings options, click update. Your debit note will be updated with the changes.

How to Add a Payment in Rednote Online Invoicing Software :-

1.Select payment under purchase in left side of the Rednote page.

2.Click New to add a new proforma invoice in Rednote.

3.Select the vendor name from the drop down given in the vendor  name box (Which is mandatory).

4.Select the date for payment to the vendor (Which is mandatory).

5.You can fill other fields given like Payment mode and Payment reference number.

6.Enter the amount in pay box to which invoice you want to make payment

7.Click Save your payment will be saved successfully.

8.Click the arrow next to New option in payment master page and select advance payment.

  • Select the vendor name from the drop down given in the vendor  name box (Which is mandatory).
  • Select the date for payment to the vendor (Which is mandatory).
  • Fill the other fields if needed and enter the advance payment.
  • Click Save your advance payment will be saved.

9.Click Action button, you can delete the payment which is selected then you can export the payment details in excel file.

10. In crop symbol  in right side of the page you can filter the payment by vendor name and Invoice No and click apply.

11.In filter symbol in right side of the page you can filter the payment with date range. 

12.Click the setting symbol in right top of the page to change the setting for payment.

13.You can add prefix, suffix, invoice header for your payment under settings option.

14.You can enable the given option (Yes/No) under settings like reset number, edit payment no.

15.You can enter notes in the given box which will be displayed in the payment.

16.After making your changes in the settings options, click update. Your payment  will be updated with the changes.

How to Add a Purchase Invoice in Rednote Online Invoicing Software :-

1.Select purchase invoice under purchase in left side of the Rednote page.

2.Click New to add a new purchase invoice in rednote.

3.Select the vendor name from the drop down given in the vendor  name box (Which is mandatory).

4.Enter the Invoice No in the given box which is a mandatory field.

5. Select the Invoice date from the given box (Which is mandatory).

6.You can fill other fields given like Payment terms, Due date and Is Reverse charge.

7.Select product from the given drop down box in product, change the quantity if needed and click save. Your purchases invoice will be saved successfully.

8.Select the purchase invoice you want to make changes and click Action button, you can delete the purchase invoice which is selected then you can create similar purchase invoice then you can export the purchase invoice in excel file.

9. In crop symbol  in right side of the page you can filter the purchase invoice by vendors name and click apply.

10.In filter symbol in right side of the page you can filter the purchase invoice with date range. 

11.You can add a payment and advance payment to a purchase invoice:-

  • To add payment for a purchase invoice, open the purchase invoice and select the add payment option and the fields given and click save.
  • To add advance payment for a purchase invoice, click the arrow beside add payment and fill the advance utilization amount and click save.

How to Add a New Vendor in Rednote Online Invoicing Software:-

1.Select vendor option under purchase in left side of Rednote page.

2.To add a new vendor click New option.

3.Enter Vendor name in the given vendor name field (Which is mandatory).

4.Select the state from the given drop down (Which is mandatory).

5.You can fill the given other fields like website, landline phone, GSTN, Address Line1, Address Line2, Industry, Office email, Mobile, Pan, Pincode and country.

6.Click Save your vendor detail will be saved successfully.

7. To import vendor  from excel, click the arrow near New option and select import vendor option.

8.Download the import vendor  excel file from right corner of the page.

9.Fill all the vendor detail in excel file,Vendor Name and State are mandatory field. State code should be filled in State column with the help of the detail given in second sheet of excel file.

10.Upload the file in below given link and click import vendor.

11.Vendor details will be imported successfully

12.If  you click the Action option, you can delete a vendor, export the vendor  to excel file and convert the vendor  into client  by selecting create as client.

How to Add a PO Acknowledgement in Rednote Online Invoicing Software :-

1.Select PO Acknowledgement under sales in Rednote page.

2.Click New to add a new PO Acknowledgement in Rednote invoicing software.

3.Select client name from the client name drop down box (Which is mandatory).

4.Select the order Ack date  for the PO Acknowledgement (Which is mandatory).

5.You can enter other fields given if needed like contact name, mobile, Email, shipping address, Quote No, Quote date, PO No, PO Date and sender details.

6.Select product from the given drop down box in product, change the quantity if needed and click save. Your  PO Acknowledgement will be saved successfully.

7.Select the PO Acknowledgement  you want to make changes and click Action button, you can delete the PO Acknowledgement which is selected then you can create similar PO Acknowledgement then you can export the PO Acknowledgement in excel file.

8. In crop symbol  in right side of the page you can filter the PO Acknowledgement by client name and click apply.

9.In filter symbol in right side of the page you can filter the PO Acknowledgement  with date range. 

10.Click the setting symbol in right top of the page to change the setting for PO Acknowledgement.

11.You can add prefix, suffix, invoice header for your PO Acknowledgement under settings option.

12.You can enable the given option (Yes/No) under settings like signature, remarks, reset number, water mark logo, enable logo, editAck no, letter head (you can set the margin in the below given box).

13.You can enter your remarks in the given box to be displayed in the PO Acknowledgement.

14.You can display your signature in PO Acknowledgement by uploading it by the given link.

15.You can enter your terms in the given box which will be displayed in your PO Acknowledgement.

16.You can enter notes in the given box which will be displayed in the PO Acknowledgement.

17.In the given template you can select any one template according to your wish, the PO Acknowledgement will be displayed in selected template format.

18.After making your changes in the settings options, click update. Your  PO Acknowledgement will be updated with the changes.

How to Add a Delivery challan in Rednote Online Invoicing Software :-

1.Select Delivery challan under sales in Rednote page.

2.Click New to add a new Delivery challan in Rednote invoicing software.

3.Select client name from the client name drop down box (Which is mandatory).

4.Select the delivery date  for the delivery challan (Which is mandatory).

5.You can enter other fields given if needed like Delivery Challan type, Shipping Address, PO No, PO Date.

6.Select product from the given drop down box in product, change the quantity if needed and click save. Your  delivery challan will be saved successfully.

7.On the same page you can define the status of the delivery challan as sent, delivered and returned in status option.

8.Select the delivery challan you want to make changes and click Action button, you can delete the delivery challan which is selected then you can create similar delivery challan then you can export the delivery challan in excel file.

9. In crop symbol  in right side of the page you can filter the delivery challan by client name and click apply.

10.In filter symbol in right side of the page you can filter the delivery challan with date range. 

11.Click the setting symbol in right top of the page to change the setting for delivery challan.

12.You can add prefix, suffix, invoice header for your delivery challan under settings option.

13.You can enable the given option (Yes/No) under settings like signature, remarks, reset number, water mark logo, enable logo, edit DC no, enable price, shipping address, letter head (you can set the margin in the below given box).

14.You can enter your remarks in the given box to be displayed in the delivery challan.

15.You can display your signature in delivery challan by uploading it by the given link.

16.You can enter your terms in the given box which will be displayed in your delivery challan.

17.You can enter notes in the given box which will be displayed in the delivery challan.

18.In the given template you can select any one template according to your wish, the delivery challan will be displayed in selected template format.

19.After making your changes in the settings options, click update. Your  delivery challan will be updated with the changes.

How to Add a Proforma Invoice in Rednote Online Invoicing Software :-

1.Select proforma invoice under sales in left side of the Rednote page.

2.Click New to add a new proforma invoice in Rednote.

3.Select the client name from the drop down given in the client name box (Which is mandatory).

4.Select the date to raise the proforma invoice to the client (Which is mandatory).

5.Select the currency from the given drop down box of currency (Which is mandatory).

6.You can fill other fields given like PO No, PO Date, select name from the given drop down, valid till date, Mobile & Email and sender details.

7.Select product from the given drop down box in product, change the quantity if needed and click save. Your proforma invoice will be saved successfully.

8.Select the proforma invoice you want to make changes and click Action button, you can delete the proforma invoice which is selected then you can revise the proforma invoice selected then you can create similar proforma invoice then you can export the proforma invoice in excel file.

9. In crop symbol  in right side of the page you can filter the proforma invoice by client name and click apply.

10.In filter symbol in right side of the page you can filter the proforma invoice with date range.

11.Click the setting symbol in right top of the page to change the setting for proforma invoice.

12.You can add prefix, suffix, invoice header for your proforma invoice under settings option.

13.You can enable the given option (Yes/No) under settings like signature, remarks, reset number, water mark logo, enable logo, edit proforma no, product group, letter head (you can set the margin in the below given box), display GST.

14.You can enter your remarks in the given box to be displayed in the proforma invoice.

15.You can display your signature in proforma invoice by uploading it by the given link.

16.You can enter your terms in the given box which will be displayed in your proforma invoice.

17.You can enter notes in the given box which will be displayed in the proforma invoice.

18.In the given template you can select any one template according to your wish, the proforma invoice will be displayed in selected template format.

19.After making your changes in the settings options, click update. Your proforma invoice  will be updated with the changes.

20.Select and open a proforma invoice and click more option to save the proforma invoice in pdf format then you can send the proforma invoice in pdf format then you can generate the proforma invoice into invoice.

21.Select and open a proforma invoice and select print option to take a print copy of your proforma invoice.

How to Add a Quotation in Rednote Invoicing Software :-

1.Select quotation option under sales in Rednote page.

2.Click New option to add a new quotation.

3.Select client name from client name drop down box (Which is mandatory field).

4.Select quotation date from the given box (Which is mandatory field).

5.Enter client name in the given box or you can add the contact details by clicking the drop down option in name box.

6.Select till date from the given box(Which is mandatory field).

7.If needed you can add other details like sender details, mobile & Email and currency.

8.You can add the subject of the quotation and content of the quotation in the given box to be displayed in the quotation.

9.Select product from given drop down in product box, if needed you can change the quantity.

10.Click the settings symbol in right top of the page and enter the terms and condition which will be displayed in the quotation.

11. Click the settings symbol in right top of the page and enter the notes which will be displayed in the quotation. 

12.Click save, your quotation will be saved successfully.

13.In Action button, you can delete the invoice then you can revise the invoice then you can create similar quotation then you can export the quotation details in excel file.  

14.In crop symbol  in right side of the page you can filter the quotation by client name and click apply.

15.In filter symbol in right side of the page you can filter the quotation with date range.

16.Click the setting symbol in right top of the page to change the setting for quotation.

17.You can add prefix, suffix, invoice header for your quotation under settings option.

18.You can enable the given option (Yes/No) under settings like signature, remarks, reset number, water mark logo, enable logo, edit quotation no, product group, letter head (you can set the margin in the below given box), display GST.

19.You can enter your remarks in the given box to be displayed in the quotation.

20.You can display your additional image in the quotation by uploading it by the given link.

21.You can display your signature in quotation by uploading it by the given link.

22.You can enter your terms and conditions in the given box which will be displayed in your quotation.

23.You can enter subject and content in the given box which will be displayed in the quotation.

24.You can enter terms and notes in the given box which will be displayed in the quotation.

25.In the given template you can select any one template according to your wish, the quotation will be displayed in selected template format.

26.After making your changes in the settings options, click update. Your quotation will be updated with the changes.

27.Select the quote you want to edit then click status option where you can save the status of the quotation as accepted, declined, draft and sent.

28.Select the quote you want to edit then click more  option where you can save the quotation in pdf format, then click send pdf to send the quotation in pdf format, then select generate proforma to generate the quotation into proforma and then select generate invoice to generate you quotation into invoice.

29.Click print to take a print copy of your quotation.